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Five Common Sense Ways to Find a Hiring Manager's Email Address

Five Common Sense Ways to Find a Hiring Manager's Email Address

Contacting hiring managers and recruiters directly is one of the most effective ways of getting your application to the top of the pile, but it can be difficult. Most company websites don't give direct email addresses on their contact pages, guaranteeing in many cases, that your message will never reach the person you're trying to contact.

Whether you're trying to find out more about a job vacancy, or get your CV to the top of the pile, there are a few common-sense things you can do to find the email address you need without resorting to anything underhand.

1. Ask them for it. No kidding. It's that simple sometimes.
If you're going for an interview, make sure you remember to leave with the interviewer's business card. Ask for one as you're saying goodbye. It will have their email address on it. If they don't have a card to hand, just ask for their email address and write it down.

2. Another obvious way to get a person's email address is to call them and ask for it, but busy people can be hard to get on the phone. Most companies will have a receptionist though. They'll answer calls and can be an invaluable first point of contact. The call you make to reception can go a number of ways. You can ask for the person you want and see if the receptionist can transfer you directly to them. In some cases, it might be as simple as that and you could be talking to the hiring manager in seconds.
Assuming that's not how the initial call goes, you have an opportunity to ask politely for their email address. In most cases, the receptionist will be more than happy to give it to you.

3. Turn to the Internet.
A speculative search using a combination of name, company name and the word 'email' can sometimes bring back a direct hit first time - so it's worth a try. Depending upon the industry sector and the role of the person you're trying to find, their email address could very well be out there, written in a document that's indexed somewhere online. For example, many academics put contact details on their published papers, and many conference attendees or speakers have their details on the conference website.

Try checking LinkedIn first. You can search using company and location filters and if the person is there, you'll get their job title. Use that in your internet search to narrow things down even further.

4. If you find the person on LinkedIn, figure out if they're in your network. Are they already connected to someone that you're connected to? They may be linked to a close friend or former colleague who might be able to help you out.

5. Lastly, you can guess it!
That's not nearly as stupid a suggestion as it sounds. Email addresses tend to follow a few routine formats. Some don't, but many do, so you can figure it out in a lot of cases.

If you can look up the company's website, then you know their domain. For the vast majority of companies, even large corporations, this domain is used in all email addresses. So if you're looking at, then there's a really good chance that the person you're looking for has an email address ending in

The next step is to figure out if it's a large or small company. Small companies with only a few staff tend to use only first names for email addresses. So if you're looking for 'John Smith' then if it's a small company, his email address could very well be
Similarly, for larger companies, or where the person's name is quite common, a combination of first and second name is commonly used, like or

Write down the potential addresses and then look for an online email verifier. These are tools that let you confirm if an email address is valid and they're usually free for small numbers of searches. Enter each address one at a time and check which one is successful. It might just be there. If not, you can start at the beginning again and call the receptionist.
Being able to find someone's direct email address can be a useful skill. When you're looking for work you need every advantage you can get and being able to target someone directly when others may not have figured out how to do it, could make all the difference, but don't abuse it.

Article Added: 19/09/2014

Posted By: Paul Docherty